Kivanto
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Industry-independent. Fully customisable.

Your industry. Your workflows.
One Kivanto.

Kivanto connects your knowledge, tools and workflows. Adapt projects, templates, apps and automations to your business — from your first knowledge query to shared team processes.

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How you can use Kivanto.

Examples from everyday work. Data sources, permissions and workflows are configured for your use case.

Two construction professionals discuss a drawing at a timber-framed construction site.
01

Trades & construction

Use quotes, site documents and agreements to prepare your next step.

  • Compare specifications and quotes, and compile differences with source references.
  • Summarise project progress from meeting notes and prepare outstanding tasks for the team.
  • Organise customer contacts, questions and upcoming appointments in the CRM.

An everyday question

Which services were agreed for the construction site, and which questions are still open?
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Two property professionals review documents in the courtyard of an apartment building.
02

Real estate & property management

Bring property information, contacts and ongoing matters together.

  • Search contracts, meeting notes and property documents in a dedicated project.
  • Prepare viewings using information from existing documents and contacts.
  • Draft replies to owner and tenant enquiries with relevant source references.

An everyday question

Summarise the outstanding issues from the last three owners’ meetings and cite the sources.
Discuss this example →
A consulting team discusses documents and analyses at a meeting table.
03

Consulting & professional services

Organise client knowledge for consulting, agencies, insurance and financial services.

  • Summarise commitments, quotes and previous meeting notes before client calls.
  • Prepare reports and draft proposals using your templates and project rules.
  • Set up recurring project summaries as routines and record follow-up tasks in the CRM.

An everyday question

Prepare our next client meeting: what was promised, what is missing, and which questions should we clarify?
Discuss this example →
Two legal professionals review a case file together at a desk.
04

Law firms

Prepare case information and client communications for professional review.

  • Search supplied case files and pleadings, and collect statements with source references.
  • Summarise events from documents into a draft chronology.
  • Draft client letters using approved templates and review them before sending.

An everyday question

Create a chronology from these documents with dates, events and source references. Flag conflicting information.
Discuss this example →
A logistics team checks order information on a tablet in a warehouse.
05

Logistics & transport

Make order documents and customer agreements available for dispatch and service teams.

  • Store and query freight documents, order confirmations and service agreements in a project.
  • Compile discrepancies in supplied documents and prepare follow-up questions.
  • Draft shift handovers and customer updates from existing notes.

An everyday question

Which delivery terms were agreed for this order? Compile discrepancies in the available documents.
Discuss this example →
Two administration staff discuss documents in a bright office.
06

Administration & organisations

Work with cases, internal policies and enquiries using a shared knowledge base.

  • Find internal instructions and policies with source references.
  • Summarise case files and prepare a checklist of missing documents.
  • Draft replies using approved templates and share knowledge according to project permissions.

An everyday question

Which documents does our internal policy require for this case, and which are already available?
Discuss this example →
Two landscape gardeners discuss a planting plan in a landscaped garden.
07

Gardening & landscaping

Bring project agreements, maintenance knowledge and recurring client work together.

  • Make specifications, care instructions and customer agreements searchable within each project.
  • Prepare work reports from existing notes using a consistent template.
  • Set up recurring project reports and summaries of new documents as routines.

An everyday question

Summarise the agreed maintenance work for this property and turn it into a checklist.
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A professional wearing safety glasses inspects a metal component in a factory.
08

Industry & manufacturing

Make technical documentation and practical knowledge accessible to service and quality teams.

  • Search manuals, work instructions and approved inspection documents by project.
  • Summarise service cases and documented solutions, and check them against original sources.
  • Create handover reports and analyses from existing documents using your own templates.

An everyday question

Which similar service cases have been documented, and what actions were recorded?
Discuss this example →

These examples require suitable documents, models and permissions. Results and drafts are reviewed by a qualified person before use. Custom integrations and adaptations are agreed according to your needs.

Your business defines the workflow.

Knowledge & data sources

Connect folders, documents and supported systems. Projects represent your clients, orders or departments.

Templates & ways of working

Create reports, replies and analyses according to your requirements. Skills and project rules capture recurring requirements.

Apps & automation

Configure your own forms, calculations and routines. Connect other systems through supported interfaces or custom integrations.

Team & infrastructure

Define projects and roles for your team. Run Kivanto on your infrastructure and choose suitable local or external AI models.

Don’t see your industry?

Bring a specific workflow and typical documents. Together we identify how Kivanto can support you and which adaptations you need.

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